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Job Title: Purchasing Specialist
Location: California, MD United States
Position Type: Full Time
Post Date: 06/06/2019
Expire Date: 07/06/2019
Job Categories: Financial Services
Job Description
Purchasing Specialist
Job Summary: Provides clerical and fiscal support to the Purchasing Agent and Department of Fiscal Services; performs other duties as assigned.

Essential Functions:

1. Reviews electronic purchase requisitions and requests from all departments and revises as necessary, reviews and ensures proper supporting documentation has been attached and submitted; ensures necessary electronic approvals; converts requisitions to purchase orders and places orders
2. Verifies purchase orders are in compliance with Procurement Policy and documented accurately
3. Researches, analyzes, prioritizes, and evaluates needs for requested goods, supplies, and services, and for economies
4. Maintains vendor files and contacts, and catalogs
5. Maintains electronic documentation of sole/single source vendors;
6. Notifies departments of the status of requisitions, purchase orders and deliveries
7. Maintains electronic purchase requisition and purchase order files and reports to ensure timely processing
8. Researches invoices, deliveries, resolves disputes and discrepancies for purchase orders to ensure timely submission to accounts payable
9. Manages wireless devices account; including cellular phones, wireless devices, products, and services procurement and distribution in coordination with Facilities and IT staff, and generates reports to monitor usage and expenses
10. Manages uniform purchases to include bulk purchases, uniforms rentals, boots and issuance of items to MetCom personnel
11. Coordinates approved overnight travel request for all staff
12. Reviews, analyzes, manages, and prepares cost projections for all service and commodity contracts
13. Provides support to Purchasing and Fiscal staff
14. Performs other duties as assigned

Required Knowledge, Skills, and Abilities:

1. Ability to gain working knowledge of St. Mary’s County Metropolitan Commission policies and procedures
2. Ability to act as a representative of St. Mary’s County Metropolitan Commission to the public
3. Knowledge of relevant government purchasing and basic accounting principles
4. Ability to effectively communicate with other staff members and vendors
5. Ability to prepare and maintain accurate records
6. Ability to operate relevant computer systems, including hardware and software, and office machines
7. Ability to maintain high ethical standards as outlined by the National Institute of Governmental Purchasing (NIGP)

Education and Experience:

1. High school diploma or G.E.D.
2. One year or more of job-related course work or experience
3. Or equivalent technical training, education, and/or experience

Physical and Environmental Conditions:

Work requires no unusual demand for physical effort.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting or training rooms, residences, or commercial vehicles e.g., use of safe work place practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations and traffic signals.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

In order to be considered for the position, all applicants must complete an online application which includes an updated resume via https://www.metcom.org Please click on the Human Resources tab then click on the “click here” under Employment News or click on “Open Position” to select the appropriate position and complete the application process.

The Metropolitan Commission is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic covered by law.
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Contact Information
Website:www.metcom.org
Company Description:
The St. Mary’s County Metropolitan Commission (MetCom) is a quasi-governmental agency that provides water and sewer services for residents and businesses in St. Mary’s County, Maryland. MetCom has a customer base of over 17,000 and exceeds $20 million in annual revenues. MetCom is located in historic St. Mary’s County, the birthplace of Maryland. St. Mary’s County is situated on a peninsula in Southern Maryland with over 500 miles of shoreline on the Patuxent River, Potomac River and the Chesapeake Bay. Home to Patuxent River Naval Air Station, St. Mary’s College and great seafood, the area is a true destination for raising a family, building a career or simply enjoying the pleasures of outdoor life. The County’s location allows for easy access to major metropolitan areas, while offering residents a high quality of life and affordable lifestyles. The Metropolitan Commission is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic covered by law.
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